Ordering Pitt NSGY Jackets

This is the responsibility of your intern class. Specifically, the block 1 pathology/ICU intern needs to spearhead this ASAP and have jackets delivered by end of block 1 or early block 2 at the latest (handing off the work to Block 2 path/ICU intern). 

1. Discuss among your intern class what jacket candidates you like, and order 4-5 jackets for chiefs to see physically. Options for payment: ask one of the chiefs for their credit card, ask Missy for the UPMC card, or buy it yourself.  Features that are highly desirable:

• breathable (should be an indoor midlayer)
• sleeves roll up easily (so easy to examine patients / do things with your hand and wash above your wrist. 
• small external pocket for airpods
• internal pockets for things like a scrub cap
• sleek and mobile 
• big enough company where it will be easy to get 20-30 jackets (don't buy some super niche brand) 
• Aim for $150 max, $200 is pushing it and better be worth it. 

Historical brands: (choose something different or people will complain)

2024-25: 

2023-24: Helly Hansen

2022-23: lululemon

2021-22: Arcteryx

2. Chiefs will choose from your selection. (In general it is better to order widely so that chiefs cannot turn them all down and make you order more, delaying everything).   

3. Once you have a final chief choice, order men's samples S/M/L/XL and usually female samples XS/S/M is enough, and give them to Missy. 

4. Missy will email everyone to come try on and place an order in her office - generally this will be 2 weeks try-on period.

5. The path/ICU intern will be responsible for ordering ONLY RESIDENT jackets. Some attendings and other staff (APPs, admin) may ask but that is all up to Missy. 

6. How residents place an order: the path/ICU intern is responsible for ordering and collecting all resident payments. First decide whose card you will use, it will have to be either a chief or your personal credit card. It should be easy to use your own credit card as residents must pay instantly for their order to be placed. Once you have decided whose card you will use, come up with a payment scheme (e.g. people pay you on Venmo and then you place their order with your card). 

7. Intern places all orders for residents, consolidates jackets from Missy, and send an email to all who ordered confirming their size and what will be embroidered. Give everyone 1 week to respond to this email, by default everyone will get their last name and can reply to you if they want no name embroidered or something else. Here's the template for how to email this: 

8. Intern label every tag with the embroidered text, imperative that you are careful with spelling and that appropriate sizes are labeled with the correct person's name!  

9. Intern takes all orders to Monogram It 412-967-9500 1310 Freeport Road Pittsburgh PA 15238

10. Monogram it will take 2-3 weeks and then bill Missy, who will then charge everyone (it's about $17 per jacket for name and Pitt Logo). 

11. Intern picks up embroidered jackets and brings to Missy's office.